Online Board Meetings Benefits

Online Board Meetings Benefits

Teleconferences are becoming more commonplace as companies adapt to working from home for a long time following the pandemic. Virtual meetings are practical but there are a few issues to be considered.

Reduction in engagement: Using remote communication might be a little daunting for some attendees who aren’t accustomed to communicating via the internet, leading to a decreased interest in the meeting. This can slow the progress of the board and derail its agenda.

It can be a challenge to read body language and facial expressions in a virtual chat that can lead to misunderstandings. The absence of eye contact can also make some directors feel less confident talking up and turn into passive listeners, which isn’t the ideal situation for the boardroom.

The board portal can be used to improve these issues. A board management tool that includes a secure video conferencing feature, for example allows you to store and record important documents. Directors can access their documents and minutes from any device at any time.

It is also an excellent idea to ensure the environment for meetings is clean and distraction-free. For instance the meeting shouldn’t be held during mealtimes and everyone should turn off their phones when they are not speaking to prevent background noise. The chair should have the ability to observe all attendees and advise participants to only use their microphones if they are required.

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